IIT Delhi Governance

Institute’s Organogram

IIT Council

The IIT Council coordinates the activities of the IITs. The membership, functions and powers of the Council as given under:

Chairperson of Council

The Chairperson of the Council shall ordinarily preside over the meetings of the Council.

• It shall be the duty of the Chairperson of the Council to ensure that the decisions taken by the Council are implemented.
• The Chairperson shall exercise such other powers and perform such other duties as are assigned to him by the Act.

Chairperson, Board of Governors

As stated under Section 11 (a) of the Act, Chairman, Board of Governors is nominated by the Visitor. The functions of the Chairman, Board of Governors, as described under Section 16 of the Act and his powers as described vide Clause 7 of the Statutes are given below.

• The Chairperson shall ordinarily preside over the meetings of the Board and the Convocations of the Institute.
• It shall be the duty of the Chairperson to ensure that the decisions taken by the Board are implemented.
• The Chairperson shall exercise such other powers and perform such other duties as may be assigned to him by the Act or the Statute.

Board of Governors

The membership of the Board of Governors as given in Sections 11 and 12 of the Act, the functions of the Board as given in Section 13 thereof and the procedure for calling meeting of the Board and authentication of its decisions as provided under Clauses 2 and 3 of the Statutes are given below.

Composition of BoG

• The Chairperson, to be nominated by the Visitor.
• The Director, ex officio.
• One person to be nominated by the Government of each of the States comprising the zone in which the Institute is situated, from among persons who, in the opinion of that government, are technologists or industrialists of repute.
• Four people having special knowledge or practical experience in respect of education, engineering or science to be nominated by the Council; and two professors of the Institute, to be nominated by the Senate.
• The bodies entitled to nominate or elect representatives on the Board shall be invited by the Registrar to do so within a reasonable time not ordinarily exceeding eight weeks from 11 the date on which such invitations are issued by him. The same procedure shall be followed for filling casual vacancies on the Board.

Explanation:

Here the expression ‘zone’ means a zone as for the time being demarcated by the All-India Council for Technical Education (AICTE) for the purposes of the Act.

Senate

Subject to provisions of the Institutes of Technology Act, the Statutes and Ordinances, the Senate of the Institute shall have the control on general regulation and shall be responsible for the maintenance of standards of instruction, education and examination in the Institute. The functions of the Senate are described under Sub Clause 4 (2) of the Statutes.

Members of the Senate

• Director, ex-officio, who shall be the Chairperson of the Senate,
• Deputy Director(s), ex-officio,
• The Professors appointed or recognized as such by the Institute for the purpose of imparting instructions in the Institute,
• Three persons, not being employees of the Institute, to be nominated by the Chairperson in consultation with the Director, from among educationists of repute, each from the fields of science, engineering and humanities,
• Heads ofDepartments, Centres,Schools orDivisions other than Professors, exofficio,
• Librarian, ex-officio,
• One Warden by rotation in order of seniority in service as Warden,
• Head, Central Workshop, ex-officio,
• Six members of the staff for their special knowledge appointed by the Chairperson after consultation with the Director, and
• Scientific & Design staff having equivalent pay scale as that of Professors.
• The following are included with the approval of Competent Authority as Special Invitees.
  • Three Alumni Representatives.
  • Four Students’ Representatives.

The powers of the Senate as detailed in the Statutes and the procedure for calling meetings of the Senate and keeping records of the decision of the Senate are reproduced below.

Powers of the Senate

• To frame and revise curricula and syllabi for the courses of studies for the various Departments.
• To make arrangements for the conduct of examinations; appoint examiners, moderators, tabulators likewise.
• To declare the results of the examinations or to appoint Committees or officers to do so and to make recommendations to the Board regarding conferment or grant of degrees, diplomas and other academic distinctions or titles.
• To appoint Advisory Committees or Expert Committees or both for the Departments of the Institute to make recommendations on academic matters connected with the working of the Department, the Head of the Department concerned shall act as convener of such Committees.
• To appoint Committees from amongst the members of the Senate, other faculty members of the Institute and experts from outside to advise on such specific academic matters as may be referred to any such committee by the Senate.
• To consider the recommendations of the Advisory Committee attached to various departments and that of Expert and other committees and take such action (including the making of recommendations to the Board) as circumstances of each case may require.
• To make periodical review of the activities of the Departments and take appropriate action (including the making of recommendations to the Board).
• To supervise the working of the library.
• To promote research within the Institute and require reports on such research from the people engaged thereon.
• To provide for the inspection of the classes and the Halls of Residence in respect of the instructions and discipline therein, supervise the co-curricular activities of the students at the Institute and submit reports thereon to the Board.
• To award stipends, scholarships, medals and prizes and make other awards in accordance with the Ordinances and such other conditions as may be attached to the awards:
• To make recommendations to the Board with regards to
  • the emoluments and duties attached to such posts.
  • the emoluments and duties attached to such posts.

Faculty Boards

• Each Department/Centre shall have a Faculty Board comprising of all full-time faculty members & joint faculty of the Department/Centre concerned at the level of SSO-II and above, except those appointed under Sponsored Research Projects and Visiting Faculty. The Chairperson of the Faculty Board may invite the Visiting Faculty to attend the Board meetings as Special Invitees.
• The Head of Department/Centre shall be the ex-officio Chairperson of the Board.
• One of the members of the Faculty Board of the Department/Centre nominated by the Board shall act as Secretary. His tenure shall be at the discretion of the concerned Board.
• The Board shall meet as and when necessary, twice in a semester with 50% of its members in station forming quorum.
• The duties & responsibilities of the Board shall be overall policy formulation, co-ordination and review of all activities of the Department/Centre in addition to the matters which are referred to it by the Head of the Department/Deputy Director(s)/ Dean(s)/Director.

*Minutes of the meeting of the Faculty Board will be recorded and circulated to the members and confirmed in the subsequent meeting.

Professors Committee

• Each Department/Centre shall have a Professors Committee comprising of all Professors (including Joint Professors) and Scientific/Design staff of the equivalent rank.
  If the number of Professors/equivalent Scientific/Design Staff in a Department/Centre is less than four, the Director/Deputy Director (Strategy & Planning) will, in consultation with the Head of Department/Centre, constitute an Executive Committee (in place of Professors Committee) for that Department/Centre.
• The Head of the Department/Centre (Ex-officio) shall be the Chairperson of the Professors’ Committee.
• The tenure of the Executive Committee will be two years.
• The Committee will meet as and when considered necessary but atleast twice in a semester with 50% of the members in station forming the quorum.
• Apart from matters which may be referred to it by the Director, Deputy Directors, Deans and Head of Department/Centre concerned, the Professorial Committee will assist the Head of Department/Centre in execution of the policies/programmes formulated by the authorities of the Institute and Faculty Board of the Department/Centre such as recommending the areas and levels for faculty advertisement, short listing of application for faculty positions, secondment of faculty to any outside Organization, grant of leave (long & medium) to faculty, visiting faculty appointments, budget allocation, space/resource allocation, preparation of plan document and other proposals for future developmental activities of the Department/Centre.
• Minutes of the Professorial Committee will be circulated to all the members of the Committee. Minutes of all meetings of the Committee (except on confidential matter) will be kept in a file in the Departmental Library for reference by the faculty of the Department/Centre.

Department/Centre Research Committees (DRC/CRC)

The Rules for constitution of Research Committee for Departments/Centres as approved by the Executive Committee of the Senate and later ratified by the Senate provide that the membership of the DRCs/CRCs will be as under: –

• The Committee shall consist of a minimum of seven members including the Chairperson but not exceeding 1/3rd of the sanctioned faculty strength of the Department/Centre. Atleast four members shall be Professors.
• The Chairperson of the Committee will be nominated by the Department/Centre Faculty Board. Normally he/she will be a professor. In case of any difficulty in nominating a unanimous Chairperson, due to one reason or other, the same will be decided by the Dean (Academics).
• Where the Head of Department is not the Chairperson of the Committee, he/she shall be a member of the Committee.
• The Department’s/Centre’s representative to the Board for Academic Programme (BAP) will be a member of the Committee.
• Post Graduate Programme Coordinators will also be Members of the Committee.
• The Faculty Board of the Department/Centre will nominate the Committee members. As far as possible while nominating the members, the Board will ensure that various prominent research areas of the Department/Centre are represented.
• The names of the proposed committee members will be sent to the BAP by the Head of Department/Centre for approval.
• The tenure of the Chairperson as well as members of the Committee will be one year (1st September to 31st August).
• In case any member resigns or leaves the Institute for a period longer than three months, a new membermay be nominated in his/her place by the Faculty Board in consultation with the Dean (Academics).
• A faculty member registered for Ph.D. degree shall not be a member of the Committee.

Functions

• The Committee will act as the Admission/Selection Committee for postgraduate programmes.
• The Committee will monitor the progress of the Ph.D. students by reviewing their annual report as well as periodical seminars of the research scholars. The Committee would suggest corrective action, wherever required.
• The Committee will consider the synopsis of the Ph.D. students and recommend the panel of examiners.
• The Committee will consider the recommendations for enhancement as well as extension of scholarship of Ph.D. students. The Committee will also consider all the cases of conversion from full-time to part-time registration.
• The Committee will recommend the termination of scholarship/registration of defaulting students on the advice of research supervisor/project coordinator.
• The Committee will formulate guidelines for allotting M.Tech. and Ph.D. students to project guides/research supervisors.
• The Committee will act as a moderating committee for finalizing M.Sc., M.Tech., D.I.I.T. and Ph.D. course work grades.
• The Committee will appoint examiners for M.Tech. project evaluation.
• The Committee will consider all the cases of conversion of full-time to part-time registration of M.Tech. students.
• The Committee will examine and recommend the research projects/schemes to be funded from outside agencies and forward these to Dean, R&D.
• The Committee will consider all the issues referred to by the BAP and all other academic matters related to Ph.D., M.Tech. & D.I.I.T. students.

Standing Review Committee (SRC)

• The Standing Review Committee for each Department/Centre/Programme will be constituted by the Director to make a review of the academic activities (Teaching, Research & Development etc.) of the Department/Centre and to advise on its future academic activities.
• This SRC will comprise of the Head of the Department/Centre/Coordinator of the Programme and experts from outside, including those from industry/ educational/research institutions and user organizations.
• The membership of the Standing Review Committee (SRC) will be chosen to cover as many areas of the Department/Centre/Programme as possible.
• The Committee will review the activities (Teaching, Research and Development) of the Department/Centre/Programme every alternate year.
• The composition & strength of the SRC will be at the discretion of the Director.

Training and Placement Committee

The composition of the Training &Placement Committee is as under:

The above committee is for overall planning and guidance would meet at least once in a semester. While the Nucleus Committees are more concerned about the interest of their Departments/ Centres, the central executive committee student members are responsible for

• Overall arrangement and logistics for placements and internship,
• Inviting and contacting non-department specific companies to the campus.

Powers of Director

The Director has been authorized the following:

Leave

• To sanction leave of all kinds including sabbatical leave and that for accepting outside assignments in India or abroad during the period of the leave provided in the Statutes to the staff.
• To sanction leave ex-India to the employees of the institute for private visit abroad on the merits of each case.
• The powers of the Chairperson as contained in Statutes 7(2) are delegated to the Director in cases where the visit of staff members abroad is up to 12 months subject to the condition laid down by the Board from time to time. The permission granted under these delegated powers is to be reported to the Board in its next meeting.
• To grant terminal leave to temporary employees including re-employed persons on the merit of each case in accordance with the Govt. of India Rules (in cases where no rules have been framed by the Institute). All such cases are to be placed before the Board in subsequent meetings for confirmation/ratification.

Financial

The following financial powers have been delegated to the Director:

• To sanction honorarium up to the specified amount from the Institute/IRD/ JEE funds, as approved by the BoG from time to time.
• To approve expenditure up to Rs. 50,000/- per item for the repair of instruments without going to the normal purchase procedure provided the repair is got done by the manufacturer, concerned Govt. Department or the Public Undertaking.
• To pay honorarium per lecture hour as approved by the board from time to time in the case of eminent persons including honorary Visiting Professors
• To revise the rates for translation of technical papers from foreign languages in accordance with any revision(s)that may be made by the INSDOC from time to time.
• To review the rates of payment to students for summer/winter jobs in consultation with the Deans

Medical

• To include in the list of approved hospitals, the Medicare Centres/ Hospitals run by the Voluntary Organization/ Charitable Trusts as per the guidelines laid by the Board of Governors.
• To take decision on medical claims (not normally allowed) on the recommendations of an Institute level committee, within the overall framework of the Medical Attendance.