Administrative Sections and Units
| S.No. | Name of the Sections | Major functions | Branch Officer | Controlling/Reporting Officer |
|---|---|---|---|---|
| 1 | Academic (PG) | Looks after all academic matters related to the
Post graduate Students admitted to the M.Tech., M.
Sc, MBA Degree, Ph.D. Programme and MSR
Programme. Handles all activities related to the registration of the students, exam support functions, grading & graduation, self-study, exchange studentship, casual studentship, summer research fellowship, issuance of transcripts, Ph. D students course work and comprehensive information, maintaining files with respect to correspondence with external supervisor for thesis supervision, verification of credential of graduated or existing students. Takes care of the scholarships & awards of the students, merit certificates, railway and bus concession. Various certificates like character certificates, migration certificate, bonafide certificates etc. are issued by the Section. |
Asst./Dy./Joint Registrar | Dean Academics |
| 2 | Academic (UG) | Admissions and examinations, scholarships and awards of UG students, booking of Seminar Hall, Dogra Hall LHC and classrooms | Asst./Dy./Joint Registrar | Dean Academics |
| 3 | Accounts Section | Treasury functions, Retirement benefits, Salary, Provident Fund, Supplier and contractor payments, Income tax /Sale tax related, Expenditure monitoring and Investments, Interaction with Banks and other statutory bodies relating to accounts, Scholarship and student payments | Asst/Dy./Joint Registrar | Registrar |
| 4 | Audit Section | Internal auditing, Liaison with external audit and internal units ofIITDelhi, auditing all high value transaction before passing of bill, Supplier payment commitments, Pay fixation and Pension fixation vetting. | Asst./Dy./Joint Registrar | Deputy Director – Operations/Director |
| 5 | Alumni Section | Extends facilities and services to the alumni to continue and enhance their gratifying association with the institute. | Asst./Dy./Joint Registrar | DeanAlumni Affairs and Internation al Programme |
| 6 | Conference Section | Membership and meetings of
|
Asst./Dy./Joint Registrar | Registrar |
| 7 | Coordination Section | Coordination, HBA, Computer Advance, GSLI, General matters, notification of non-statutory Committee, Conducting of Administrative Officers meetings etc. | Asst./Dy./Joint Registrar | Registrar |
| 8 | Establishment-I | Faculty recruitment, Maintaining personal file, service detail of faculty, Maintaining leave records, LTC and Travel sanction for faculty PF subscription notification Retirement benefits for faculty Pension orders for faculty Appraisal maintenance of faculty | Asst./Dy./Joint Registrar | Dean – Faculty |
| 9 | Establishment-II | Group – A (non-academic), B, C & D staff recruitment Maintaining personal file, service detail of Group-A (non- academic), B, C & D staff Maintaining leave records, LTC and Travel sanction for Group-A (non-academic), B, C & D staff PF subscription notification Retirement benefits for Group-A (non-academic), B, C &D staff Pension orders for Group-A (non-academic), B, C & D staff Appraisal maintenance of Group-A (nonacademic), B, C & D staff Training of Staff | Asst./Dy./Joint Registrar | Registrar |
| 10 | Estate Office | Estate office-allotment of residence/ recovery of rent, commercial establishments. | Estate Officer | Dean Infrastructure |
| 11 | Guest House | Provide accommodation to the faculty members of other IIT’s, Educational Institutions, Student Guardians etc. | Manager | Professor Incharge – Guest House |
| 12 | Health Unit | Issuing medical booklets to new employees;
Renewing existing medical booklets. Issuing duplicate booklets if medical booklets are lost after collecting the required fee. Issuing booklet for continuation. Enrolling persons for Mediclaim insurance policy on pro- rata basis. Deleting names from insurance list on pro-rata basis when the persons become ineligible. Coordinating the premium payments to M/s National Insurance Corporation. Helping the employees to settle the Insurance claims through TPA. Coordinating monthly payments to retired employees settled outside NCR and opted for receiving fixed amount in lieu of OPD medical facilities of IIT Hospital. To receive complaints, if any, related to health services and initiate appropriate actions and inform the complainant accordingly. To take appropriate actions in consultation with the Head, IIT Hospital to prevent misuse of medical facilities. Any other matter related to health services |
Asst./Dy./Joint Registrar | Registrar |
| 13 | Hindi Cell | Implement Official Languages Policy Translation of Institute publications. Publication of Institute magazine/journal Organizing training programmes. Miscellaneous activities promotingHindi | Asst./Dy./Joint Registrar | HeadHindi Cell |
| 14 | Hospital | Patient care | Deputy Director Operations | |
| 15 | R&D Unit | Provides administrativeSupport for: Promotion ofInstitute-Industry interaction. Sponsored Research Projects. Consultancy Jobs. Collaboration with Institutions in India and Abroad. MHRD funded Projects. Mission projects jointly supported by MHRD and Industry. Sponsored Fellowships/Assistantship. Patents, Know-how and Transfer of Technology. Summer undergraduate Research Awards (SURA). Technology Development Projects Initiation Awards for Students (TDP-IAS). Research Assistance Grant to New Faculty Members of the Institute. Selective Scholarships to Institute Research scholars. |
Asst./Dy./Joint Registrar | Dean – Research & Developmnt |
| 16 | Legal Cell | Deals with the court cases and legal matters pertaining to the Institute. Coordinates between the Institute and the Institute counsels in handling the court cases. It also coordinates between various Departments/Centres/Sections and Legal Advisor for obtaining advice on legal issues in day today working of the Institute. | Asst./Dy./Joint Registrar | Registrar |
| 17 | Planning Unit | Academic planning Work related to Board for Educational Research and Planning (BERP) Creation of Memorandum of Understandings for Student/ Faculty exchange, for creation of Chairs Creation of guidelines for establishing Awards/ Scholarships instituted by the outside organizations Budget preparation (allocation of funds and Monitoring the Expenditure) | Asst./Dy./Joint Registrar | Dean – Planning |
| 18 | Publication Unit | Publication of Institute Publications, Printing including Prospectus, Courses of Study, Information Brochures, Convocation Brochure, Annual Reports, and Schedule of Faculty Events etc. | Asst./Dy./Joint Registrar | Dean Academics |
| 19 | R & I Unit | Dak sorting and distribution, Dispatch of dak received and maintaining record Fax | Asst./Dy./Joint Registrar | Registrar |
| 20 | RTI Cell | Compliance to and for the fulfilment of objectives envisaged in the Right to Information Act, 2005. In line thereto, the cell coordinates as an interface between the information seekers and the Institute as a whole by collecting the requisite information from the concerned department/ centres/ sections/ units etc. and furnishing the same to the applicants. | Asst./Dy./Joint Registrar | Registrar |
| 21 | Stores Purchase Section | Purchase of stores, Stock Verification, Import of
equipment. Disposing off the old non-functional inventory items |
Asst./Dy./Joint Registrar | Registrar |
| 22 | Students Affairs Section | The Section is divided into two wings as under: 1. Student Affairs Hostel matters, Student Affairs, Organizing Student/Institute events, Student Counseling, Hostel Allotment, Maintenance of Service Books and Personal Files of regular BHM staff and appointment of MTE on daily wages,Student Elections &their Mediclaim policy, Student |
Asst./Dy./Joint Registrar | Dean Student Affairs |
| Welfare, Allotment of shops in Hostel Area/Academic
area etc. Dean of students 2. Hostel Accounts Hostel account matters, Hostel dues etc. |
Asst./Dy./Joint Registrar (Hostel A/CS) | |||
| 23 | Security Unit | Issuing of Identity Cards to all permanent,
temporary and contract employees as well as to
vendors and shopkeepers. Issuing vehicle stickers to facilitate the employees for easy entry/exit from the Institute. Issuing Gate Pass for taking out goods outside the campus. To ensure proper parking of vehicles in the Academic Area. To take steps if any employee is found smoking or drunk in public places. To maintain a close liaison with police and fire departments of Delhi Administration. To follow up the action to maintain discipline and decorum in the Institute as per instruction issued by the authority from time to time. |
Security Officer | Registrar |
| 24 | Training & Placement Section | Practical Training to undergraduates and placement of UG/PG students. | ILO | Head – T&P |
| 25 | Telephone Services | Telephone installation and Maintenance | AEE/Executive Eng | Institute Engineer. |
| 26 | Transport Unit | Operation and Maintenance of Institute Vehicles | Security Officer | Registrar |
| 27 | Vigilance | All Grievances received directly and through and Central Vigilance Commission Assisting CVO in vigilance matters | Asst./Dy./Joint Registrar | CVO |
| 28 | Public Grievance | All Grievances received directly and through Public Grievance Portal | Asst./Dy./Joint Registrar | Deputy Director – Operations |
| 29 | Works Section |
Responsible for planning, design and construction of new infrastructural facilities in the IITD campus
including buildings, roads, walkways, overhead and underground cables, lifelines (water and gas pipelines),
communication networks and power transmission systems.
Matters related to construction of buildings, municipal services like water, electricity, maintenance of buildings and work-charged establishment |
Institute Engineer | Dean – Infrastructure |
| 30 | Public Relations Unit | Press Releases, invites media for Press Conferences and coverage of major event in the Institute and manages IIT Delhi’s social media accounts. | Registrar | DD(O) |