Leaves

Leave Details

Decision of the Board with regards to Leave

Besides the provisions in the statutes, the following decisions have been taken by the Board from time to time on the subject:

Half-day Casual Leave

Employees of the Institute can be granted half-day casual leave.

Special Casual Leave

Clause 14 (1) of Schedule D provides that Special Casual Leave, not counting towards ordinary casual leave, may be granted to a member of the staff When he is:

• Summoned to serve as a juror or Assessor or to give evidence before a court of law as witness in a criminal case in which his private interests are not at issue.
• Deputed to attend a reference library of other institute or conference and scientific gatherings of learned and professional societies in the interest of the institute.
• Required to be absent for any other purposes approved by the Board of Governors.

The periods of such leave admissible in a year shall ordinarily not exceed fifteen days but should, however, be sufficient to cover the period of absence necessary. The conditions under which such leave will be granted, if necessary, be laid down by the Board. The Board of Governors vide its Resolution No.BG/28/2010 had approved the following guidelines to rationalize restrictions on leave during teaching days: –

• Any faculty member involved in teaching should not take leave for more than 10 Teaching days in a semester and this includes Special Casual Leave. This would include all types of leave except for any leave taken on medical grounds.
• Onlya maximum of two trips outside the country will be permitted within the semester time period. (There would be no such restriction during the winter and summer break period).
• A maximum of 30 days will be allowed as Special Casual Leave in a calendar year. This can be granted for attending any Selection Committee Meeting, Technical Meeting, giving a seminar, external Ph.D./M.Tech. Viva, participating in a professional event like Conferences/Workshops/Symposiums etc. as well as for travel in connection with sponsored research/consulting projects and for visiting collaboration/clients in India or abroad.
• Only working days would be counted towards this limit on the number of Special Casual Leave taken i.e. Saturdays and other Holidays will not be counted.

Special Casual Leave during vacation (SCLV)

The Chairman, Board of Governors vide his approval dated 15.02.2017 has approved that the visits by the faculty members for field work can also be undertaken under Special Casual Leave. Further twice the number of un-availed or balance Special Casual Leave available to their credit can be availed by the faculty members during the vacation period for the purposes approved by the Board of Governors.

The Special Casual Leave being availed during the vacation period is coded as SCLV in the online system. Any leave preceded or followed by SCLV should be applied separately.

Duty Leave

Duty leave may be granted when a faculty is deputed to the premier Institutes of India for strengthening teaching and research collaboration.

Leave on Medical Grounds

The Institute employees are governed by the Government rules on the sanction of leave on medical grounds. Rule 19 of Central Civil Services (Leave Rules) provides as under:

“An application for leave on medical certificate, made by non-gazetted Government servant, shall be accompanied by a medical certification in Form 4 given by an Authorized Medical Attendant or a Registered Medical Practitioners”, defining as clearly as possible the nature and probable duration of the illness.

Note: A certificate given by a Registered Ayurvedic, Unani or Homeopathic medical practitioner or by a Registered Dentist in the case of dental ailments or by an honorary medical officer may also be accepted provided such certificate is accepted for the same purpose in respect of its own employees by the Government of a State in which the Central Government servant falls ill or to which he proceeds for treatment.

Sabbatical Leave

Clause 21-C of Schedule D lists the objects for which sabbatical leave may be granted and the conditions under which this leave can be given. Subsequently, the Board of Governors has approved the following vis-a -vis Sabbatical Leave:

• The requirement of sureties for bonds be waived in respect of those employees whose Institute subscription to the Provident Fund is sufficient to cover the amount of salary payable to them for the duration of the Sabbatical leave.
• The requirement of serving the Institute for a minimum period of three years after availing sabbatical leave in terms of Clause 21-C (e) of Schedule `D’ to the Institute statutes be reduced to two years in cases where the staff member is unable to serve the Institute for a period of three tears on the expiry of the sabbatical leave due to superannuation provide he/she had been called upon to shoulder a major administrative responsibility such as Head, Dean or Dy. Director immediately prior to the sabbatical leave.
• No ceiling in terms of money for fellowship/scholarship be prescribed in granting sabbatical leave to academic staff, in terms of provision of the Statutes.
• Sabbatical leave cannot be granted for studies leading to higher degrees.
  • For taking up prestigious visiting assignments as proposed by the Senate.
  • The grant of sabbatical Leave (till such time the statutes get amended) should be according to norms as prescribed under Clause 21-C (2) (d) of Schedule `D’ of Institute Statutes. The interpretation regarding regular appointments etc. may be left to the discretion of the Director who may in case of doubt consult the Deans’ Committee.
  • It is clarified that while on sabbatical leave, the faculty staying in the Campus may carry-on with his/her academic work, but he/she cannot hold any administrative/financial position/responsibility in the Institute or of any other Body/Committee constituted/recognized by the Institute.

It has also been decided that the faculty on return to the Institute after availing sabbatical leave for writing a book etc. should submit a report of the work done during the sabbatical leave.

Leave for assignments in India or abroad

• Leave up to two years may be granted in the case of staff members offered assignments abroad by the developing countries depending upon the merits of each case.
• Staff members accepting full time assignments in India or abroad be granted extra-ordinary leave without pay.
• GOI’s rules be adopted `mutatis mutandis’ to regulate the requests from staff members for voluntary retirement after return from extra-ordinary leave on foreign assignment.
• A provision be incorporated in the undertaking/agreement to be executed by

Counting of E.O.L. for Increment & Pension

The Extra-Ordinary Leave spent on acquisition of teaching/research experience be treated at par with extra-ordinary leave spent exclusively to pursue higher studies, for the purpose of sanction of increment and pension in terms of para 19(2) of Schedule `D’.

Guidelines for Grant of Leave to Faculty

• “Long Leave” is defined as leave, of any kind, including `sabbatical’ whose duration exceeds three months, and will be subject to other rules for restrictions currently in practice such as 15% quota, Sabbatical Rules, etc.
• “Short leave” i.e. leave of the duration of up to 3 months will not count towards 15% quota. Such leave may be granted during vacation periods on the recommendations of the Head of the concerned Department/Centre and there will be no limit to visit.
• No faculty member will be eligible for long leave during the first three years of his service in the Institute.
• The period for which a Faculty member shall be entitled to long leave will be determined as one fifth of his/her total service in the Institute less the period he/she has already availed of as long leave. However, in the case of staff members accepting full-time assignments in Government Departments/Public Undertakings/Universities/Research Laboratories with a view to getting absorbed therein, the above provision will not apply. In such cases, lien up to 2 years may be granted in accordance with the norms laid down by the Board of Governors in this behalf. In case he returns from lien, the period of lien shall be counted towards future entitlement of leave.
• Not more than two years long leave can be availed of by a faculty member at a time; however, an extension up to a maximum of three months may be permitted if the extension period is covered by vacation.
• There must be a minimum interval of three years between two consecutive periods of long leave.
• Before availing long leave of more than one year’s duration, a faculty must transfer, permanently, his project/thesis supervision responsibilities to another competent Faculty member. He will be relieved only on production of proof of such transfer, duly certified by the concerned Head of the Department/Centre.
• Other formalities relating to the Estate Office, Library etc. must be completed by the faculty member proceeding on long leave, as currently in practice, before he is relieved by the Institute. For short and medium leave, such clearances will not be required.
• Faculty on leave for more than one year must vacate their offices and hand over the keys to the Head of the Department/Centre. For leave less than one year in duration, the faculty members should leave their keys with the Head of the Department for emergency utilization.
• Faculty exchange between IITs and faculty deputation to industry and collaborative project will be treated as on duty and will not count towards leave entitlement.

For more details, Kindly visit:
https://home.iitd.ac.in/for-faculty-serving-leave.php