Faculty Roles and Responsibilities

Allocation of Academic, Administrative and Research related Responsibilities between Deputy Director(s)/Deans/Associate Dean/Registrar

Deputy Director (Strategy and Planning)

• Space Planning & Allocation
• Training & Placement
• QIP/CEP
• BERP Sub-Committee
• Budget Committee
• FITT-TBIU
• Selection visits for HoDs/HoCs/HoSs (along with DD(O))
• IoE Implementation
• Strategic Initiatives
• Foreign Collaborations and MoUs
• Interdisciplinary Research & Teaching Programmes
• Central Facilities

Deputy Director (Operations)

• Group-A (Non- academic), B, C and D Staff – Recruitment, Staffing, Leave, Training, Disciplinary cases, Welfare, etc.
• Audit
• IIT Hospital
• ACSS
• Security & Safety
• Hindi Cell
• Ad hoc appointments.
• Allocation of posts other than academic.
• Payment of Honorarium.

Dean- Faculty/ Associate Dean- Faculty

• Programme Executive Committee (PEC)/Programme Advisory Committee PAC (One Year)
• Assessment committees (for next two years)
• Conducting faculty selections
• Selection HAG
• Emeritus/Chair Professor/Honorary Professor
• All faculty meeting
• New faculty meeting
• PDF approval and making Standing Committees
• Immovable Property Return
• Sending nomination for awards & membership (if recommended)
• Foreign Research Travel Award (F.R.T.A.)
• Confirmation of Faculty
• Movement of faculty from PB3 – PB4
• Re-employment cases
• Visiting Faculty/Visiting Professor
• Inspire Faculty
• Mentoring New IIT for faculty selections (e.g. coordinators for IIT Jammu)
• Compiling and approval of Board, Senate and Visitor nominee panel
• Formulating, refining and amending Institute policies related to faculty affairs
• Liaisoning with Faculty Induction Cell
• Driving and coordinating Government aided faculty programmes like GIAN, VAJRA

Dean Alumni Affairs and International Programmes

• Interact with Alumni
• Identify and establish alumni supported programmes
• Interact with foreign universities, research institutes and companies
• Identify and establish collaborative programmes
• Facilitate student/faculty exchange

Dean, Academics/ Associate Dean (Curriculum/Research/Academic Outreach and new
initiatives)

• UG & PG Admissions
• Ph.D. Research Policy & Structuring
• Senate & BAP meetings
• Disciplinary Committees
• Courses
• Examinations
• Moderations
• Semester Schedule
• Scholarships & Awards
• Institute Lectures & Seminars
• CAIC and Student Clubs
• Academic Portal
• Training & Placement Cell
• Publication Cell
• Convocation, Orientation, LHC Management
• Caretaker Unit
• K.V. School

Curriculum related

• UG Admissions, UG & PG Registrations, Curriculum, Timetable, Examinations, Results, Scholarships, Terminations, First Year Courses Moderation, Convocation, Orientation
• Caretaker Unit and LHC Management
• Training & Placement
• CAIC & clubs
• Institute Disciplinary Committee (UG)
• Student Exchange Programmes (UG)
• Semester Schedule (ADAR & DOS) & Timetable

Research related

• PG Admissions, Awards, Scholarships, Terminations
• Ph.D. Research Policy, Structuring and Management
• Institute Lectures & Seminars
• Academic Portal, Convocation, Orientation
• Institute Disciplinary Committee (PG)
• Student Exchange Programmes (PG)

Dean (Student Affair)

• Student activities – sports, games and cultural activities.
• Hostel administration
• Student counselling, STIC, foreign students.
• Semester Schedule [jointly with Dean (Academics)]
• NCC/NSS

Associate Dean (Student Affair)

• Looks after all events being conducted at the Institute in coordination with Dean
• (Students), Associate Deans (Curriculum), (Student Welfare) and all Board Presidents and General Secretaries
• Facilitates events conducted such as Rendezvous’ and Tryst
• Examines policy matters concerning the governing of student bodies in association with Dean (Students), Associate Deans (Curriculum), (Student Welfare)
• Takes care of allocation/operation of eating outlets based on student feedback

Associate Dean (Hostel Management)

• Coordinating Wardens
• Warden, Nalanda
• President Board of Hostel Management
• Implementation of decisions on student affairs
• Computerization, database on students
• Assisting Dean (Students) in day-to-day work

Associate Dean (Students Welfare)

• President, Board for Student Welfare
• Vice-President, Student-Teacher Interaction Committee (STIC)
• Head, Student Counselling Service
• Looks after the Student Cooperative Society (SCOOPS)
• Looks after Student Mentorship Programme

Dean and Associate Dean (Research & Development)

• Sponsored Research activities
• Setting and Coordination of Centre of Excellence (CoEs)
• Consultancy Projects
• Sponsored research enhancement activities under MFIRP, FIRP, Discover and Learn Program, IRD start-ups.
• Coordination with FITT
• Patents, technology transfer including Software.
• Appointments under Research/Consultancy projects, Operations and Financial approval.
• Payments of honorarium to the students whose services are hired under the sponsored research/consultancy projects.
• Signing of Agreements/MoUs on behalf of the Institute after seeking approval of the Competent Authority.
• Sanction of EOL to IRD staff within rules
• Miscellaneous activities relating to SURA Mission Projects
• MHRD flagship Schemes: SPARC, UAY, IMPRINT
• Coordination of Institute Umbrella Project: DRDO-JATC, CERCA
• Student exchange such as NCTU
• Outreach to various funding agencies; Research Institutions and Universities
• Coordinating meeting organized under IRD
• Operating of IRD Girls Hostels and IRD Conference Room

Dean (Planning)

• Board of Educational Research and Planning
• Budget and Allocation of funds
• Replies to the Academic queries raised by Ministries / Universities / Institutions etc.
• Establishment of Memorandum of Understanding between National / International Universities for creation of Chairs
• Institution of guidelines for award / scholarship for the funds received from individual / organizations
• IOE-Strategy, implementation and fund manpower
• Ranking

Dean, Infrastructure/Associate Deans (Infra – Electrical / Renovation/ Maintenance)

• Initiation and Planning of new works for their commencement such as -initiation of environment impact Assessment (EIA) process for new construction
  • Augmentation of Services and Utilities
  • Interaction with Architects and users for finalization of drawings and details and subsequently with local bodies for their approval.
• Overseeing/monitoring of ongoing new works assigned to Project Management Consultants such as CPWD and NBCC.
• Renovation and Redevelopment of Academic building, student hostels, faculty & staff housing, commercial establishments etc. and road network and drainage system
• Maintenance of all existing structures and facilities, their related utilities (both indoor and outdoor) such as electrical supply, lifts, DGs, Pump-houses, water supply & sewage disposal etc.

Development of Sonipat Campus right from initial masterplan to construction and their maintenance.

Professor(s) appointed as Director(s) of Other IITs.

Professors of IIT Delhi who are appointed as Directors of other IITs/NITs, National or State Controlled Engineering Colleges or Directors of the CSIR Labs, Central Govt./ State Govt. Regional Engineering Colleges, State Controlled Colleges and National Scientific Research and Development Laboratories as well as Vice- chancellors in Central and State Universities on a contract basis be given a lien to complete their full term ranging from 3 to 5 years depending upon the nature of the initial contract.

After completing their first term in office, they should join the Institute. In case they get a second term of their contract they should be willing to resign or retire from the services of the Institute before taking up second term of the office.

However, they can retain the house allotted to them in campus one/two category below to the actual entitlement on year-to-year basis during their first term of appointment only. Professors of IIT Delhi who are appointed as Directors of other IITs/NITs can retain the house allotted to them on campus for two years only. (BG04/2004).

Registrar

• Statutory Bodies – agenda, minutes, follow-up
• Accounts
• Group B, C&D staff – Recruitment, leave, training, disciplinary cases, welfare
• HRD/R&I
• Coordination, Legal Cell
• Store-Purchase & Import